Rental Agreement
Langston Hughes Community, Business and Resource Center
Thank you for your interest in renting our facility for your special occasion. We welcome you as a rental customer. Listed below are the terms and conditions of the rental agreement.
- The basic event rental is six (6) hours, which includes four (4) hours for the event, and two (2) hours before the event to set up and one (1) hour after the event to breakdown and clean up.
- Rentals can include round tables and chairs, rectangle tables, cocktail tables, a preparation room and refrigerator/freezer as appropriate.
- Renters are allowed to decorate the walls and ceiling. We offer rental party decorations, backdrops, draping, balloon arrangements, and lighting, and center pieces. Contact our Event Decorator for details.
- A 30% deposit is required to book your event date and time. An event request cannot be held without a deposit. Renter’s initials_______
- The contract agreement must be signed at the time of booking your event.
- Alcoholic beverages cannot be sold without a Maryland state permit. A one day liquor license must be applied for at least three weeks in advance. Proof of liquor license must be presented to the Event Coordinator, one week prior to the event. *
- Alcoholic beverages (free) are allowed during your event.
- Guests cannot leave the premises with open cups and/or containers.
- Events that take place on weekends and evenings will require licensed security at an additional cost to the renter. Renter’s initials______. Identification of licensed security must be provided to the Event Coordinator, one week prior to the event.
- Final payment must be made fourteen (14) days prior to the event date; unless otherwise stated and written and all parties agree.
- Cancellations due to inclement weather must be rescheduled within six (6) months of the original event.
- The Renter(s) must remain until the end of the event.
- Code of Conduct. In the event of a disturbance, management reserves the right to immediately shut down the event and will require all guests to exit the facility.
- No Refund/No Exceptions. Renter’s initials_______. The renting customer assumes responsibility of behavior for all guests that attend.